Located just minutes from Interstate 79, in Morgantown, West Virginia, Hazel and J.W. Ruby Community Center is the perfect venue for the West Virginia Energy Expo. In addition to more than one acre of indoor exhibit space, the location offers plenty of outside space for equipment and vehicles. The paved parking lot located directly in front of the Expo Center provides easy access and ample space for parking and outdoor vendor space. In addition, the facility provides free high speed wireless internet to ensure you remain connected.
500 Mylan Park Lane
|Exhibitor Check-In and Set Up||
Exhibitor set up will be 9am - 6pm on Tuesday, October 1, 2019. We ask that all exhibitors with larger equipment or booths to please show up early in order to accommodate all exhibitors. Exhibitors may ship supplies/booths/etc. directly to Hazel and J.W. Ruby Community Center for delivery between 9/27/18 and 10/1/18:
Hazel and J.W. Ruby Community Center
For our indoor booth exhibitors, each 10' X 10' booth space will be equipped with an 8' high back drapery/36" high side divider drapery (drapery is royal blue in color), an 8 foot table, black paper tablecloth (not floor length) and two chairs. Additional tables/chairs will be available at no cost — just alert the Expo team of your requirements at check-in, and we will deliver them to your booth. All indoor booths will have access to electricity.
For event rentals/etc — we recommend Morgantown Power Equipment. Their phone number is (304) 296-6155.
No set-up will be permitted on the day of the Expo (10/2), and refunds will not be given for exhibitors that fail to show-up.
Upon arrival, all exhibitors will need to check-in with our Expo team by coming to the main entrance of Mylan Park and going to the check-in table. Exhibitors will then receive their check-in packet, which will include:
Since the Expo is open to the public and free to attend, your company may bring as many representatives as you need, we just ask that each representative register at the door upon arrival.
Outdoor booth exhibitors may bring a tent as long as it fits in your allotted space, and tables and chairs will be available upon request at check-in. You may NOT drill/stake your tent into the asphalt — weights will need to be used if you wish to secure your outdoor tent. Any damage to the asphalt will be the responsibility of the exhibitor.
There will be several handcarts and a forklift (max weight 4600 lbs) available on-site for use during set-up (no charge for usage).
The Vendor Reception will take place on-site immediately following set-up.
There will be on-site security patrolling overnight.
Light breakfast items and coffee service will be available for exhibitors from 7am until 9am.
The Expo will open doors to the public at 9am and close at 5pm — there is no cost to attend, we just ask that all attendees register online via our website before the Expo, or at the door on the day of the Expo.
Lunch items will be available for purchase during the Expo.
One of the most highlighted and popular aspects of the WV Energy Expo is the Vendor Reception, held the night prior to the event. This event is closed to the general public and provides food, beverages and entertainment for our participants. The Vendor Reception gives our exhibitors and sponsors a relaxed evening to network and catch up with each other.
The reception will take place inside the Exhibit Hall, and will include a full dinner buffet. Also served will be wine and various draft beers. Non-alcoholic beverages will also be available.