Expo Information

The Sixth Annual West Virginia Oil & Gas Expo cordially invites you to Morgantown, WV.

Wednesday, October 4, 2017 - 9am - 5pm
Set up is Tuesday, October 3, 2017 - 9 am - 6pm

Indoor booth - $600
10' x 10' space
Two Vendor Reception tickets
Outdoor booth - $600
20' x 20' space
Two Vendor Reception tickets

The Venue

Located just minutes from Interstate 79, in Morgantown, West Virginia, Hazel and J.W. Ruby Community Center is the perfect venue for the West Virginia Energy Expo. In addition to more than one acre of indoor exhibit space, the location offers plenty of outside space for equipment and vehicles. The paved parking lot located directly in front of the Expo Center provides easy access and ample space for parking and outdoor vendor space. In addition, the facility provides free high speed wireless internet to ensure you remain connected.

Venue Location

500 Mylan Park Lane
Morgantown, WV 26501

Exhibitor Check-In/Set-Up Day — Tuesday, October 3, 9am - 6pm

Exhibitor set up will be 9 am - 6 pm on Tuesday, October 3, 2017. We ask that all exhibitors with larger equipment or booths to please show up early in order to accommodate all exhibitors. Exhibitors may ship supplies/booths/etc. directly to Hazel and J.W. Ruby Community Center for delivery between 9/29/17 and 10/3/17:

Hazel and J.W. Ruby Community Center
Attn: WV Energy Expo — "Exhibitor Company Name"
500 Mylan Park Lane
Morgantown, WV 26508

For our indoor booth exhibitors, each 10' X 10' booth space will be equipped with an 8' high back drapery/36" high side divider drapery (drapery is royal blue in color), an 8 foot table, black paper tablecloth (not floor length) and two chairs. Additional tables/chairs will be available at no cost — just alert the Expo team of your requirements at check-in, and we will deliver them to your booth. All indoor booths will have access to electricity.

For event rentals/etc — we recommend Morgantown Power Equipment. Their phone number is (304) 296-6155.

No set-up will be permitted on the day of the Expo (10/4), and refunds will not be given for exhibitors that fail to show-up.

Upon arrival, all exhibitors will need to check-in with our Expo team by coming to the main entrance of Mylan Park and going to the check-in table. Exhibitors will then receive their check-in packet, which will include:

  • (2) Exhibitor badges with lanyards per booth space. We will print the names of your booth staff on-site upon check-in.
  • A printed site map with exhibitor booth layouts.
  • Exhibitor reception tickets, (2) tickets are included per booth space, unless you have purchased extra tickets in advance or are a sponsor. Please contact the Expo team if you would like to purchase extra tickets available for $40 each.

Since the Expo is open to the public and free to attend, your company may bring as many representatives as you need, we just ask that each representative register at the door upon arrival.

Outdoor booth exhibitors may bring a tent as long as it fits in your allotted space, and tables and chairs will be available upon request at check-in. You may NOT drill/stake your tent into the asphalt — weights will need to be used if you wish to secure your outdoor tent. Any damage to the asphalt will be the responsibility of the exhibitor.

There will be several handcarts and a forklift (max weight 4600 lbs) available on-site for use during set-up and tear-down (no charge for usage).

The Vendor Reception will take place on-site immediately following set-up.

There will be on-site security patrolling overnight.

Event Day — Wednesday, October 4, 9am - 5pm

Light breakfast items and coffee service will be available for exhibitors from 7 a.m. until 9 a.m.

The Expo will open doors to the public at 9 a.m. and close at 5 p.m. — there is no cost to attend, we just ask that all attendees register online via our website before the Expo, or at the door on the day of the Expo.

Lunch items will be available for purchase during the Expo.

Tear down Information

Exhibitor booth tear-down will take place from 5 p.m. to 7 p.m. We ask that all exhibitors please be courteous and not tear down early. Penalties may apply to exhibitors that begin teardown prior to 5 p.m. Additional time for teardown will also be available from 8-10 a.m. Thursday, Oct. 5. All equipment must be removed from Hazel and J.W. Ruby Community Center by 10 a.m. on Thursday, Oct. 5.

Expo organizers/Hazel and J.W. Ruby Community Center staff will not be responsible for re-shipment of any shipped materials — exhibitors will need to arrange for re-shipment or pick-up of any supplies directly with the courier.

For more venue information, please call (304)777-2648.

Vendor Reception

All exhibitors are invited and encouraged to attend the vendor reception that will be held on-site at Hazel and J.W. Ruby Community Center on Tuesday evening. The vendor reception is a great networking opportunity that will give exhibitors an opportunity to meet other business owners, key decision makers and government officials.

This event is not open to the public and is limited to exhibitors and invitees. The reception will take place on-site at Hazel and J.W. Ruby Community Center, outside, under a large tent, and will include a full dinner buffet. Draft beer, wine and non-alcoholic beverages will also be included. Draft beer, wine and non-alcoholic beverages will be included.

Where to Stay

Fairfield Inn & Suites by Marriott
2500 University Town Centre Dr.
Morgantown, WV 26501
Hampton Inn
1053 Van Voorhis Road
Morgantown, WV 26505
Lakeview Golf Resort & Spa
1 Lakeview Drive
Morgantown, WV 26508
Euro-Suites Hotel
501 Chestnut Ridge Road
Morgantown, WV 26505
Waterfront Place Hotel
2 Waterfront Pl #100
Morgantown, WV 26501
Best Western
Best Western Mountaineer Inn
366 Boyers Avenue
Morgantown, WV 26505
Microtel Inn & Suites by Wyndham, Morgantown
15 Lawless Road
Morgantown, WV 26505
Best Western
Comfort Inn Morgantown
225 Comfort Inn Drive
Morgantown, WV 26508